1. An application for a research permit must be submitted in five (5) copies to reach the
Executive Secretary, National Council for Science and Technology, P.O. Box 30623-00100, Nairobi, Kenya (herein referred to as NCST) at least two months before the date the applicant intends to start conducting the research in Kenya.
2. The research clearance application forms must be accompanied by the following:
(a) Comprehensive curriculum vitae of all the applicants (5 copies).
(b) A comprehensive project proposal, including details of objectives, hypothesis,
literature review, methodology and envisaged application of the research results (5 copies).
(c) A letter from the sponsor, if any (5 copies) (Sponsor is the person or body
providing primary financial and or material support towards the project).
(d) A copy of applicantâ€™s Passport.
(e) Three current passport-size photographs of the Applicant(s) duly endorsed by
the Sponsor or Referee.
(f) Non-refundable research application fees payable to the Executive Secretary,
National Council for Science and Technology, P.O. Box 30623-00100, Nairobi, by the applicant(s) in US Dollars (US$) cash or equivalent in Kenya Shillings (Kshs).
i. Student Attachment/Undergraduate/Diploma - US$150
ii. Research (Academic) MSc - US$350
iii. Research (Academic) PhD - US$400
iv. Research (Individual/Post-Doctoral) - US$500
v. Research (Institution) - US$1,000
vi. Research (Private Companies) - US$10,000
vii. Extensions - Half of the rate concerned.
3. An Applicant who has been permitted to conduct research in Kenya must undertake
to deposit four (4) bound copies of his/her research report/thesis with the NCST on completion of the research.Â If the research is to be completed outside Kenya, the raw, unfinished material must be endorsed by the affiliating institution and the relevant Government office before such materials may be taken out of Kenya.Â The final research reports/thesis must be submitted within a year from the date indicated as the completion date on this application form, unless an extension has been approved in writing by the NCST.
4. For projects which take longer than a year, two (2) copies of yearly progress
reports, duly endorsed by the affiliating institution, must be submitted to the NCST.
5. Any loss or damage to materials or documents made available to a researcher must
be made good by him/her.
6. Materials, specimens, information or documents obtained in the course of the
research work must not be used or be disposed of, in a manner prejudicial to the interests of the Republic of Kenya.
7. Research association/affiliation with a relevant Kenyan public research institution
intended or finalized, must be shown on this application form (see Part II, No.4).Â It is the applicantâ€™s responsibility to negotiate for the affiliation and provide the necessary documentary evidence of this Affiliation. No Research Permit will be issued until the affiliation is confirmed. A list of institutions approved for affiliation purposes is appended.
8. For short and medium-term projects, the research permit will be issued for a period
not exceeding three (3) years,Â with a provision for renewal for a further one year.Â An application for renewal shall be submitted to the NCST at least three (3) months before the expiry of the permit.Â A renewal fee of half the original shall be paid.
9. For long-term projects taking more than three years, applicants are advised to
request for further information from the NCST before submitting their application.
10. The Government of Kenya will have access to Data and Research Premises of the
11. Persons who have not submitted satisfactory final reports/thesis on previous
research work done in Kenya may not be cleared for new projects.
12. Attention is drawn to sponsoring institutions and referees on the shared
responsibility of making sure that researchers sponsored by them, observe the foregoing regulations. A breach of the regulations could result in refusal of permits for other researchers sponsored by the same Institutions or referees.
13. Applicants intending to do research in Kenya should only come to Kenya after a
written approval has been issued on their applications by the authorizing officer i.e. The Executive Secretary, National Council for Science and Technology. Any potential researcher that comes to Kenya on different visas e.g. visitors pass, tourist visa, business visa, etc. will automatically be disqualified from getting research status in the country.Â A research permit is not a certificate of citizenship.